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5.10.2020 NNA on the 3 Things Notaries Must Always Do During RON or RIN

It goes without saying that notaries should always perform notarial acts in full compliance with their state laws. Laws that govern Remote Online Notarization vary from state to state; however, all states that have enacted Remote Online Notarization laws require a common set of elements to be satisfied. Here is what the NNA had to say about the requirements common to all states:

1. Always Use Live, Real-Time Communication RON requires the signer and Notary to use audiovisual technology to communicate remotely. During the notarization, all communication with the signer must be live in real time. Notaries and signers may not perform a RON using recorded messages. For example, a signer is not allowed to record a video message acknowledging a signature, and then send it to the Notary later so that a RON can be performed without the signer’s live participation.
2. Always Be Physically Located In The Commissioning Jurisdiction In the states that have enacted permanent RON laws, a signer may physically located in a different state or country than the Notary. In the states that have temporary RIN authorizations, the signer typically must be located in the state that provides the authorization. However, irrespective of where the signer is located, the Notary mustalwaysbe present within the Notary’s commissioning state, territory or jurisdiction when the remote online or ink signed notarization takes place. Notaries cannot travel outside their commissioning jurisdiction to perform RONs and RINs. For example, a Notary commissioned in Texas decides to visit family in California. While in California, someone asks the Texas Notary to perform a RON. The Texas Notary cannot perform any RONs while the Notary is physically located outside the borders of Texas.
3. Always Meet All Requirements To Perform RONs And RINs Having a standard Notary commission is not the only requirement to perform RONs and RINs. Depending on state law, Notaries may also be required to apply for a special commission (for RONs specifically) or register with their state Notary regulating office (for temporary RONs and RINs), use an approved technology provider or take additional training before performing remote acts. Always meet these and all other requirements when performing RONs and RINs.

Full article: For information about RIN, see our earlier posts on the subject,

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